In at present’s digital age, e mail has grow to be an indispensable device for each private {and professional} communication. Whereas it is handy and environment friendly, there could also be occasions when it’s essential ahead an e mail to another person with out them realizing. Copying an e mail, also referred to as “blind copying” or “BCC,” lets you ship a duplicate of an e mail to a recipient with out their e mail deal with being seen to the opposite recipients. This may be helpful for varied causes, reminiscent of sustaining privateness, avoiding undesirable replies, or guaranteeing that everybody receives the e-mail.
The method of copying an e mail is usually easy. Most e mail shoppers have a devoted “BCC” discipline the place you’ll be able to enter the e-mail deal with of the recipient you need to copy. As soon as you’ve got entered the e-mail deal with, the recipient will obtain a duplicate of the e-mail with out their deal with being seen to the opposite recipients. It is vital to notice that copying an e mail with out the data of the recipient might elevate moral considerations in sure conditions. Due to this fact, it is all the time advisable to make use of this function with discretion and respect for the privateness of others.
Along with BCC, some e mail shoppers additionally provide the choice of “CC” (carbon copy). CCing a recipient differs from BCCing in that the recipient’s e mail deal with will likely be seen to all different recipients. This may be helpful whenever you need to maintain somebody knowledgeable of an e mail dialog with out giving them the flexibility to answer. Whether or not you select to BCC or CC a recipient will depend upon the particular circumstances and your communication targets.
Copying Mail through the Command Line
The cpio command can be utilized to repeat mail from one mailbox to a different. The final syntax for the cpio command is as follows:
cpio -o
For instance, to repeat all the mail from the inbox mailbox to the newmail mailbox, you'd use the next command:
cpio -o ~/Mail/inbox ~/Mail/newmail
It's also possible to use the cpio command to repeat mail between completely different mail servers. For instance, to repeat all the mail from the inbox mailbox on the server mail.instance.com to the newmail mailbox on the server mail2.instance.com, you'd use the next command:
The cpio command may also be used to repeat mail from a mailbox to a file. For instance, to repeat all the mail from the inbox mailbox to the file mail.txt, you'd use the next command:
cpio -o ~/Mail/inbox > mail.txt
It's also possible to use the cpio command to repeat mail from a file to a mailbox. For instance, to repeat all the mail from the file mail.txt to the inbox mailbox, you'd use the next command:
cpio -i < mail.txt ~/Mail/inbox
Choice
Description
-o
Specifies the supply mailbox
-i
Specifies the vacation spot mailbox
-v
Verbose output
-d
Create directories as wanted
-p
Protect file permissions
Utilizing the Mail App to Copy Mail
The Mail app is a handy strategy to handle and arrange your emails. It provides a spread of options, together with the flexibility to repeat emails to new places or create backups.
Copy Emails Utilizing the Mail App
Open the Mail app and choose the e-mail you need to copy.
Click on on the "File" menu and choose "Save As."
Alternatively, you may as well use the keyboard shortcut "Ctrl+Shift+S" (for Home windows) or "Command+Shift+S" (for Mac) to shortly save the e-mail.
Within the "Save As" dialog field, specify the vacation spot folder and file identify for the saved e mail.
Click on on the "Save" button to create a duplicate of the e-mail within the specified location.
The saved e mail will likely be an EML file, which could be opened utilizing the Mail app or some other e mail consumer that helps the EML format.
Extra Notes
When saving an e mail as an EML file, all the e mail, together with attachments, will likely be included within the saved file.
It's also possible to use the Mail app to repeat a number of emails without delay. To do that, choose the emails you need to copy, right-click on any of the chosen emails, and choose "Save As" from the context menu.
Platform
Keyboard Shortcut for Save As
Home windows
Ctrl+Shift+S
Mac
Command+Shift+S
Copying Particular Parts of Emails
To repeat solely a selected portion of an e mail, observe these steps:
Spotlight the specified textual content:
Use your mouse or keyboard to pick the particular textual content you need to copy.
Proper-click and choose "Copy":
After getting highlighted the specified textual content, right-click and choose the "Copy" choice from the context menu.
Paste the copied textual content:
Navigate to the situation the place you need to paste the copied textual content and right-click. Choose the "Paste" choice to insert the textual content into the specified location.
Alternatively, a keyboard shortcut can be utilized to repeat the highlighted textual content:
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
By following these steps, you'll be able to simply copy particular parts of emails to your required location.
Duplicating Emails with Attachments
Copying emails with attachments is an easy course of that lets you create duplicates of emails, together with any recordsdata or paperwork connected to the unique message. Observe the steps outlined under to efficiently duplicate emails with attachments:
Open the e-mail you need to duplicate.
Click on the "Ahead" button.
Within the "To" discipline, enter the e-mail deal with you need to ship the duplicated e mail to. It's also possible to add extra recipients if desired.
Within the "Topic" discipline, enter a brand new topic line for the duplicated e mail. You may select to maintain the unique topic line or modify it as wanted.
Choice
Rationalization
Maintain unique topic line
The duplicated e mail can have the identical topic line as the unique e mail.
Modify topic line
You may edit the topic line to vary the wording or present extra details about the duplicated e mail.
Assessment the physique of the e-mail and make any essential adjustments. You may add or take away textual content, edit formatting, or embrace extra attachments if desired.
Click on the "Ship" button to ship the duplicated e mail.
When you ship the duplicated e mail, it's going to seem within the recipient's inbox with the brand new topic line and physique content material, together with any attachments that had been included within the unique e mail.
Using Keyboard Shortcuts for Quick Copying
Mastering keyboard shortcuts is essential for environment friendly mail copying. This is a complete information:
Copy Chosen Textual content (Home windows)
To repeat highlighted textual content, press "Ctrl + C."
Copy Chosen Textual content (Mac)
On Mac, use the shortcut "Command + C."
Copy Electronic mail from Preview Pane
In some e mail shoppers, you'll be able to copy a complete e mail instantly from the preview pane. Use "Ctrl + A" (Home windows) or "Command + A" (Mac) to pick all textual content, then press "Ctrl + C."
Copy A number of Emails (Home windows)
To repeat a number of emails, first choose them utilizing "Ctrl + click on." Then, press "Ctrl + C" to repeat their contents.
Copy A number of Emails (Mac)
On Mac, choose a number of emails utilizing "Command + click on." To repeat them, press "Command + C."
Copy Electronic mail as Attachment
If it's essential copy an e mail as an attachment, open the e-mail and click on the "Ahead" button. Within the "To" discipline, enter your personal e mail deal with. Press "Ship," and the e-mail will likely be despatched to you as an attachment.
Copy Headers Solely
To repeat solely the e-mail headers (e.g., sender, topic, date), open the e-mail. Proper-click within the header space and choose "Copy Headers" (Home windows) or "Copy Message Headers" (Mac).
Copy As Textual content/HTML
Some e mail shoppers assist you to select whether or not to repeat emails as textual content or HTML. This may be helpful if you wish to take away HTML formatting or protect it.
Copy to Clipboard Historical past (Home windows)
Home windows 10 customers can make the most of the "Clipboard Historical past" function to entry beforehand copied gadgets. Press "Home windows Key + V" to view copied content material.
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
Managing Copied Emails in Separate Folders
Copying emails is usually a helpful strategy to arrange and handle your inbox. By creating folders for various classes of emails, you'll be able to maintain your inbox organized and make it simpler to search out the emails you want.
Creating Folders for Particular Functions
Step one to managing copied emails is to create a folder for the emails you copy. You are able to do this by clicking on the "New Folder" icon in your e mail consumer. You may create folders for any kind of emails, reminiscent of:
Private
Work
Tasks
Purchasing
Journey
Utilizing Filters to Mechanically Kind Emails
After getting created your folders, you'll be able to arrange filters to robotically kind your emails into the right folders. Filters are guidelines you can create to find out which emails must be copied into a selected folder. You may create filters primarily based on the sender, topic, or content material of the e-mail.
Creating Subfolders for Extra Group
When you've got numerous emails in a selected class, it's possible you'll need to create subfolders to additional arrange your emails. For instance, when you have a folder for work emails, you might create subfolders for various tasks or shoppers.
Managing Duplicate Emails
While you copy emails, it's possible you'll find yourself with duplicate emails in several folders. To keep away from this, you should utilize the "Mark as Learn" function in your e mail consumer. While you mark an e mail as learn, it's going to now not seem as a brand new e mail in your inbox or in any of your folders.
Trying to find Copied Emails
If it's essential discover a copied e mail, you should utilize the search bar in your e mail consumer. You may seek for emails by sender, topic, or content material. It's also possible to seek for emails inside a selected folder.
Function
Description
Create folders
Set up emails into classes
Use filters
Mechanically kind emails into folders
Create subfolders
Additional arrange emails inside folders
Mark as learn
Keep away from duplicate emails
Search
Discover copied emails simply
Preserving Electronic mail Formatting throughout Copy
Copying an e mail whereas sustaining its unique formatting could be essential for preserving context and legibility. Listed below are some strategies to make sure the formatting is preserved:
1. Copy and Paste with Formatting
Choose the e-mail textual content and use the "Copy with Formatting" choice from the context menu or keyboard shortcut (Ctrl + Shift + C). Paste the textual content into the vacation spot utilizing the "Paste with Formatting" choice (Ctrl + Shift + V).
2. Use "Match Vacation spot Formatting"
When pasting right into a textual content editor or e mail consumer that helps completely different formatting choices, select the "Match Vacation spot Formatting" choice from the context menu or paste choices. This can alter the formatting to match the vacation spot type.
3. Copy as HTML
Choose the e-mail and use the "Copy as HTML" choice from the context menu. Paste the HTML into the vacation spot and choose "HTML" or "Internet Web page" because the format.
4. Save as PDF
Save the e-mail as a PDF doc. This can protect the unique formatting, together with photographs and attachments.
5. Use Cloud Providers
Sure cloud companies, reminiscent of Gmail and Outlook, provide "Copy as Markdown" choices. Markdown is a light-weight markup language that preserves formatting and construction.
6. Use a Browser Extension
Browser extensions like "Copy Paste Formatter" permit customers to repeat and paste textual content from emails whereas preserving formatting.
7. Superior Strategies
For extra advanced formatting wants, reminiscent of preserving customized fonts or line spacing, think about using these superior methods:
Approach
Description
Customized CSS Styling
Add customized CSS types to the vacation spot textual content to match the unique formatting.
HTML Conversion and Modifying
Copy the e-mail as HTML, edit the HTML code to match the unique formatting, and paste the modified HTML into the vacation spot.
Copy and Paste as Picture
Choose the e-mail and replica it as a picture (Ctrl + Shift + Print Display), then paste the picture into the vacation spot.
Filtering and Sorting Emails for Copying
To slender down your search and find the particular emails it's essential copy, you'll be able to make the most of the filtering and sorting capabilities offered by most e mail shoppers.
Sender
Enter the sender's e mail deal with or identify within the search bar to filter emails from a selected particular person or group.
Topic
Kind a key phrase or phrase associated to the e-mail's topic line to slender down your search outcomes.
Recipient
Enter the recipient's e mail deal with or identify to filter emails that had been despatched to or acquired from a selected particular person.
Date
Specify a date vary or choose predefined choices like "Yesterday," "Final Week," or "Final Month" to filter emails despatched or acquired throughout a selected interval.
Attachment
Examine the "Has Attachment" choice to solely show emails that comprise attachments.
Label
Apply a label or tag to emails that you simply need to group collectively, then filter by that label to shortly find them.
Starred
Filter by starred emails to prioritize and simply copy vital messages.
Unread
Should you're catching up on emails, filter by unread messages to deal with new or unprocessed correspondence that it's essential attend to.
| Sorting Choice | Description |
|---|---|
| Date (Descending) | Latest emails seem first |
| Date (Ascending) | Oldest emails seem first |
| Sender (A-Z) | Emails are sorted alphabetically by sender's e mail deal with or identify |
| Sender (Z-A) | Emails are sorted in reverse alphabetical order by sender's e mail deal with or identify |
Copying Mail from A number of Accounts
Organising e mail copying from a number of accounts is usually a helpful strategy to maintain observe of all of your correspondence in a single place. This is how you can do it:
1. Select an e mail consumer that helps a number of accounts.
There are a selection of e mail shoppers that help a number of accounts. A few of the hottest embrace:
Microsoft Outlook
Mozilla Thunderbird
Apple Mail
2. Add your accounts to the e-mail consumer.
After getting chosen an e mail consumer, it's essential add your accounts to it. That is often carried out by going to the "Accounts" or "Settings" menu within the e mail consumer and clicking on the "Add Account" button. You'll then must enter your account info, reminiscent of your e mail deal with and password.
3. Create a rule to repeat incoming mail.
After getting added your accounts to the e-mail consumer, it's essential create a rule to repeat incoming mail. That is often carried out by going to the "Guidelines" or "Filters" menu within the e mail consumer and clicking on the "Create Rule" button. You'll then must specify the situations for the rule, reminiscent of which accounts the rule ought to apply to and which folders the mail must be copied to.
4. Take a look at the rule.
After getting created the rule, it is best to check it to be sure that it's working correctly. To do that, ship your self an e mail from one in all your accounts. The e-mail must be copied to the folder that you simply specified within the rule.
5. Repeat steps 2-4 for every account.
If you wish to copy mail from a number of accounts, you will have to repeat steps 2-4 for every account.
6. Different strategies of copying mail.
There are a selection of different strategies that you should utilize to repeat mail from a number of accounts. These strategies embrace:
Utilizing a web-based e mail service that helps a number of accounts.
Utilizing a POP3 or IMAP e mail consumer.
Utilizing a mail forwarding service.
7. Which methodology is true for me?
The very best methodology for copying mail from a number of accounts will depend on your wants. If it's essential copy mail from numerous accounts, then utilizing a web-based e mail service or a POP3 or IMAP e mail consumer might be the best choice. Should you solely want to repeat mail from a couple of accounts, then utilizing a mail forwarding service could also be a greater choice.
8. Safety issues.
When copying mail from a number of accounts, it is very important take safety into consideration. Just be sure you are utilizing a safe e mail consumer and that you're not sharing your account info with anybody else.
9. Troubleshooting.
If you're having bother copying mail from a number of accounts, there are some things you can examine:
Downside
Answer
The rule isn't working.
Be sure that the rule is enabled and that the situations for the rule are right.
The mail isn't being copied to the right folder.
Be sure that the folder that you simply specified within the rule is right.
I get an error message.
Examine the error message for extra details about the issue.
Superior Strategies for Environment friendly Mail Copying
1. Use Keyboard Shortcuts
Grasp keyboard shortcuts like "Ctrl+C" for copying and "Ctrl+V" for pasting to streamline your copying course of.
2. Copy Chosen Textual content Solely
Keep away from copying pointless textual content. Use the mouse to pick solely the textual content you want, then use the right-click menu to repeat.
3. Copy Attachments from A number of Emails
In Outlook, use the "Choose All" button to pick a number of emails. Then, go to the "Attachments" group and click on "Save All Attachments."
4. Copy Mail to a Particular Folder
When copying mail, use the right-click menu to pick the vacation spot folder. This ensures that the copied mail is organized.
5. Copy Mail with Formatting
To repeat mail with formatting, use the "Paste Particular" choice and choose "Maintain Supply Formatting."
6. Copy Emails for Authorized or Archival Functions
For authorized or archival functions, use third-party software program or browser extensions that permit for safe and tamper-proof e mail copying.
7. Use Automated Guidelines for Electronic mail Copying
Create automated guidelines to repeat emails primarily based on particular standards, reminiscent of sender, topic, or key phrase.
8. Copy Emails to Cloud Storage
Use cloud companies like Dropbox or Google Drive to retailer copied emails for straightforward entry and sharing.
9. Copy Emails to OneNote
In OneNote, use the "Copy to OneNote" choice within the right-click menu to repeat emails instantly into your notes.
10. Switch Emails between Accounts
To switch emails between completely different e mail accounts, use the "Import/Export" function in your e mail suppliers' settings or third-party switch instruments.
Mail Supplier
Import/Export Function
Gmail
Settings > Accounts and Import > Import mail and contacts
Outlook
File > Open & Export > Import/Export
Yahoo
Settings > Accounts > Import Mail
How To Copy Mail
Copying mail is an easy course of that may be carried out in a couple of steps. First, open the e-mail you need to copy. Then, click on on the "Extra" button within the prime proper nook of the e-mail. From the drop-down menu, choose "Copy to." A brand new window will open, the place you'll be able to choose the folder or label you need to copy the e-mail to. Lastly, click on on the "Copy" button.
It's also possible to copy a number of emails without delay. To do that, choose the emails you need to copy by clicking on the checkboxes subsequent to them. Then, click on on the "Extra" button and choose "Copy to." A brand new window will open, the place you'll be able to choose the folder or label you need to copy the emails to.
After getting copied the emails, they'll seem within the folder or label you chose. You may then entry them similar to some other e mail.
Individuals Additionally Ask
How do I copy an e mail to a unique account?
To repeat an e mail to a unique account, you should utilize the "Ahead" function. Open the e-mail you need to ahead, then click on on the "Extra" button. From the drop-down menu, choose "Ahead." A brand new window will open, the place you'll be able to enter the e-mail deal with of the account you need to ahead the e-mail to. It's also possible to add a message to the e-mail if you need.
How do I copy an e mail to a folder?
To repeat an e mail to a folder, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Transfer to." A brand new window will open, the place you'll be able to choose the folder you need to transfer the e-mail to. It's also possible to create a brand new folder if you need.
How do I copy an e mail as an attachment?
To repeat an e mail as an attachment, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Print." A brand new window will open, the place you'll be able to choose the "Save as PDF" choice. The e-mail will likely be saved as a PDF file, which you'll then connect to a different e mail.
